When you rent office space, you usually have to arrange internet, cleaning, reception and other facilities yourself. This means you need to sign various contracts, find suppliers and coordinate everything. An all-inclusive office solution takes these worries off your hands by offering everything in one package. The choice depends on your time, budget and need for control.
What do you need to arrange yourself when renting office space?
With traditional office rental, you only get the empty space and have to organize all facilities yourself. This means you need to arrange internet connection, cleaning services, reception, security, furniture and other facilities through different suppliers.
You need to request an internet connection from a provider, which often takes weeks. Cleaning services require quotes from different companies and contract negotiations. For reception services, you look for an external party that answers phone calls and processes mail.
Additionally, you arrange climate control, LED lighting, access systems and possibly coffee facilities yourself. Furniture needs to be purchased or leased. Security, both physical and digital, also falls under your responsibility.
Coordinating all these suppliers costs a lot of time and energy. You depend on different contracts with varying terms and notice periods. When problems arise, you need to contact the right party yourself and look for solutions.
How much does it cost to arrange internet, cleaning and reception yourself?
The costs for arranging office facilities yourself quickly add up and vary greatly per office size. For an office of 25-50 m², you pay between €400 and €600 monthly for additional facilities on top of the rental price.
| Facility | 25-50 m² | 50-85 m² |
|---|---|---|
| Fiber optic internet | €50-80 | €80-120 |
| Cleaning service | €120-180 | €200-300 |
| Reception service | €150-250 | €200-350 |
| Security | €60-100 | €80-150 |
| Coffee/pantry | €40-60 | €60-100 |
Meeting rooms cost extra, often €25-50 per hour. One-time costs such as internet installation (€200-500) and furniture (€2,000-5,000) are added to this. The time you spend searching, comparing and coordinating suppliers also has value.
With problems or breakdowns, you often pay extra for emergency service. Total monthly costs can thus rise to €500-800 on top of your rental price, without having the conveniences of a fully organized office environment.
What is the difference between traditional office rental and all-inclusive office space?
Traditional office rental means you only rent the empty space and arrange everything yourself. All-inclusive office space offers a complete workplace with all facilities included in one monthly price, so you can start working immediately.
With traditional rental, you are responsible for internet, cleaning, security and maintenance yourself. You have more control over suppliers and quality, but also more worries. All-inclusive solutions take over these tasks for a fixed monthly price.
Advantages of traditional rental:
- Full control over suppliers and quality
- Possibly cheaper for large offices (100+ m²)
- Own choice in facilities and brands
- Long-term contracts often more advantageous per m²
Advantages of all-inclusive:
- Immediately ready to use, without hassle
- One point of contact for all problems
- Predictable monthly costs, without surprises
- Professional facilities you wouldn’t otherwise have
All-inclusive offices are ideal for growing companies that want to focus on business instead of facility management. Traditional rental suits companies with specific requirements or a large office better, where the economies of scale outweigh the extra worries.
How do you choose between arranging yourself or a turn-key office solution?
The choice depends on your company size, available time and need for control. Companies with an office up to 50 m² usually benefit more from all-inclusive solutions, while larger offices often have advantages when arranging everything themselves.
Choose to arrange yourself when you:
- Rent an office of 100+ m², where economies of scale occur
- Have specific requirements for internet, security or other facilities
- Have time and expertise to manage suppliers
- Want to rent long-term (5+ years) for cost savings
Choose a turn-key solution when you:
- Are looking for an office up to 85 m²
- Prefer to spend your time on business rather than facility management
- Want flexibility to grow, without contract hassles
- Want to start immediately, without having to wait weeks for installations
Calculation: Add up the monthly costs of all facilities and compare them with all-inclusive prices. Don’t forget to include your own time: searching and coordinating suppliers easily costs 20-40 hours per month initially.
For most growing companies with 1-10 employees, a turn-key office solution is more practical and often also cheaper when you count all costs and time.
How Kronenburg Offices helps with all-inclusive office facilities
We offer turn-key office units from 25 to 85 m², where everything is already arranged. You get ultra-fast fiber optic, cleaning services, reception, meeting rooms and 24/7 access in one monthly price. No hassle with different suppliers: we arrange everything, so you can focus on business.
What you get:
- High-speed fiber optic internet (wifi and wired)
- Weekly cleaning service and daily maintenance
- Staffed reception for phone and mail
- Access to eight meeting rooms and stylish lounges
- Premium coffee, Quooker and fully equipped pantries
- 24/7 security and access with smart locks
- Ample parking and excellent accessibility
The great thing is that you can start immediately: view today, work tomorrow. Everything is ready to use and you have one point of contact for all your questions. You can grow flexibly within the same location, without contract hassles.
Want to know what this means for your company? Read more about our approach or schedule a viewing directly to experience how easy office rental can be.
Related Articles
- Office space on the outskirts of Amsterdam: professional, accessible, and affordable
- How do you know if renting office space is profitable for your business?
- What are the tax benefits of renting office space as an entrepreneur?
- How do you know if your business is ready for its own office space?
- What should you pay attention to when renting office space?