A staffed reception when renting office space gives your business a professional appearance from the moment visitors enter. The receptionist welcomes guests, answers phone calls, processes mail, and ensures your business always makes a reliable impression. This particularly helps growing entrepreneurs who want to strengthen their business image without having to stand behind the desk all day themselves.
What is a staffed reception with office rental?
A staffed reception is a professional welcome service where a receptionist is present to welcome visitors, answer phone calls, and perform administrative tasks. When renting office space, this means you have access to reception services without having to hire staff yourself.
The receptionist functions as the first point of contact for your business. He or she ensures that visitors feel welcome, connects phone calls to the right person, and keeps track of who is present in the building. This immediately gives your business a much more professional appearance than when visitors have to find their own way or encounter no one upon entering.
At modern business centers like office space in Amstelveen, a staffed reception is often part of an all-inclusive package. This means you share the costs with other tenants in the building, making it much cheaper than hiring a receptionist yourself.
What advantages does a reception offer for your business image?
A staffed reception strengthens your business image because visitors immediately see that your business is professionally organized. It inspires confidence and gives the impression that your business is stable and reliable, which is especially important during client visits or job interviews.
The advantages for your business image are clearly noticeable. Visitors don’t have to search for the right door or wait long before someone assists them. Instead, they are immediately welcomed by a friendly receptionist who knows exactly where your office is located. This ensures a smooth first impression.
Additionally, a staffed reception ensures consistency in your business communication. Phone calls are always answered in the same professional manner, even when you’re in a meeting or not at the office. This gives clients and business partners the feeling that your business is always accessible and reliable.
How much does office rental with reception service cost?
Office rental with reception service usually costs between €200 and €500 per month extra, on top of your office rent, depending on the scope of service and opening hours. With all-inclusive office packages, reception services are often already included in the monthly price.
Costs vary greatly by provider and location. In large cities like Amsterdam, you pay more than in smaller towns. It also matters how many hours per day the reception is staffed. A reception that is only available during office hours costs less than a 24/7 service.
At modern business centers, reception services are usually part of a total package. This means you don’t have separate costs for the reception, but this service is included in your monthly rent. This makes it financially much more advantageous than hiring a receptionist yourself, which quickly costs €3,000 to €4,000 per month.
What services are included with a staffed reception?
A staffed reception usually includes phone answering, visitor registration, mail processing, and providing general information. Many business centers also offer package service, accepting deliveries, and support in organizing meetings.
The standard services you can expect are:
- Phone answering: Professional answering of incoming calls on behalf of your business
- Visitor registration: Welcoming guests and directing them to the right office
- Mail processing: Accepting and sorting mail and packages
- Information provision: Answering general questions about the building and surroundings
- Access control: Monitoring who enters and exits the building
Many business centers also offer additional services, such as reserving meeting rooms, arranging catering for meetings, or accepting deliveries when you’re not there. This way you can fully concentrate on your business while all practical matters are handled.
When is it worthwhile to rent office space with reception?
Office space with reception is worthwhile from the moment you regularly receive clients, conduct professional phone conversations, or want to strengthen your business image. For growing entrepreneurs, this is often financially interesting starting from 5 to 10 employees, or with a turnover of €500,000 per year.
It becomes especially interesting when you notice you’re spending a lot of time answering the phone, welcoming visitors, or handling mail. You could better spend that time on your core activities. Also, if you’re often on the road for client visits, a staffed reception ensures your business remains always accessible.
For businesses that place great value on their professional appearance, a staffed reception is almost indispensable. Think of law firms, accountants, consultancy firms, or other service providers where trust and reliability are crucial for attracting new clients.
How Kronenburg Offices helps with professional reception services
At Kronenburg Offices, a staffed reception is standard part of all our office packages. Our reception is available every working day to professionally welcome your visitors and answer phone calls on behalf of your business. This means you can immediately benefit from a professional appearance, without extra costs.
What we offer:
- Professional welcome: Every visitor is welcomed and escorted to your office
- Phone service: Calls are answered on behalf of your business
- Mail and package service: All mail is safely stored until you collect it
- Flexible support: Additional help organizing meetings or special events
Want to know how our reception services can help your business? Read more about our approach or contact us directly for a personal conversation about the possibilities.
Related Articles
- When is working from home no longer enough for your growing business?
- Can you register your business with the Chamber of Commerce at a rented office space?
- Where can you find affordable office space near the Zuidas?
- What are the hidden costs when renting office space?
- What is cheaper: renting office space yourself or taking a serviced office?
Related Articles
- Can you rent office space without long contracts?
- How do you compare office space providers on price and quality?
- Which office space in Amstelveen has a short notice period?
- What are the benefits of a turn-key office space for small businesses?
- Why are more and more small businesses choosing a serviced office?